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20 Tips for Being Productive While Traveling

Copyright 2006 Stephanie Graham For many mortgage professionals, frequent travel is a way of life. A big concern of frequent travelers is how to remain productive without access to the normal resources. Sometimes, that first trip leaves you feeling like a fish out of water. Especially if you didn’t anticipate your customer’s needs. But with each new journey, you will learn more ways to function efficiently. With a little planning, you can make your time away transparent to those you communicate with daily. Here are a few tips to make it happen:

1. Make a list of the things that need to be accomplished before your departure. Rate locks, file submissions, or any other critical appointments should be handled before you leave.

2. Contact processors, loan officers, underwriters, and other individuals to let them know you’ll have limited availability from _____ to _______.

3. Sign-up for an e-fax or other electronic fax service that will allow you to view, send, and receive faxes over the Internet. This will allow you to function just as if you were in the office.

4. Make a resource list for the things you will need to do while away. Include phone and fax numbers, website addresses, access codes, and passwords. Store this data on your pc, phone, or both.

5. Make a copy or scan an image of documents you may wish to reference while away. This will allow you to stay on top of the most important issues.

6. Save important letters, forms, and files to a jump drive, a CD, or e-mail them to yourself so that you can access them as needed. Convert documents that you would normally fax to a PDF format so they can be e-mailed but not altered.

7. Check the quality of your cell and laptop batteries. Get new ones if you will be without access to electricity to recharge for long periods of time. Be sure to pack your chargers as well.

8. Add a wireless card to your laptop if it does not have one already. Although your hotel may have their own Internet café, these rooms are sometimes crowded or have limited hours of availability. If the hotel charges for linking to their wireless network, if may be cheaper to purchase a wireless connection card through your cellular service provider.

9. Pack an Ethernet cord and a phone cord. This will allow you to get online no matter what type of connectivity your hotel has. You can log on to AOL or some other network.


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